Cashbox

The Setapp Cashbox module turns every cash drawer in your property into one disciplined, auditable workflow. Multi-cashier, multi-cashbox, with built-in handover and shift-cycle close — every receipt and expense is traceable to the cashier, category and minute.

Key Capabilities

• Multiple cashboxes: Run one cashbox per outlet (front desk, restaurant, spa) and see live balances side by side on the dashboard.
• Live balance: Every operation updates the cashier balance in real time with automatic overdraft prevention.
• Receipts & expenses: Single form for income and outgoing payments, validated against the active balance.
• Category-driven operations: Hotel sale, transfer, salary, award, expense and dividend categories — each with type-specific permissions.
• Handover workflow: Pass the cashbox to another cashier; the recipient must confirm before the next operation is allowed.
• Inter-cashbox transfer: Move money between cashboxes with two-sided journal entries and free-text description.
• Cycle close: Close the daily or monthly cycle by datetime; operations inside a closed cycle become read-only unless explicitly permitted.
• Cycle repair: A privileged role can reopen a closed cycle to fix mistakes without breaking the audit chain.
• Waiting operations: Spa, booking and other module payments arrive in a waiting queue and are confirmed by the cashier before posting.
• Person linking: Every operation can be tied to a guest, tour agent, worker or other person record for downstream reporting.
• Granular permissions: Separate privileges for salary, transfer, payment edit, pre-cycle view and pre-cycle action.
• One-click Excel export: Export every column — created_at, cycle date, receipt, expense, balance, category, description, type, person, cashbox, cashier.
• Full audit log: Every create, edit and delete is timestamped to the user and visible per operation.
• Automatic posting: Cash payments from spa, booking and restaurant modules post here automatically — no double entry.

Who It Is For

Hotels, resorts, restaurants and any hospitality business that needs to keep cash discipline across multiple outlets and cashiers.

Why Setapp Cashbox

Replace paper cash books and end-of-day surprises with a live, multi-cashier ledger that closes itself, audits itself and exports itself — in one click.